What terms do we use?
The app: The mobile app for Android Mobiles/Tablets, iPhones, iPads, which is available from the App Store
The Website: https://my.vantagespace.com
An observer is a person that records the status of workspaces for a tour of observations
A workplace study or study: A survey of a specific workplace. A study is a complete package consisting of information on which buildings, floors, departments and people will be working during the study. They are typically 1-2 weeks long.
Tours are carried out by the observers throughout the working day at set times specified in the study setup process. Sometimes they are referred to as observation tours. Typically there are at least two tours per day, one in the morning and one in the afternoon, and it is even more common that tours would be scheduled every hour or every two hours during office hours over the duration of the study.
Observations are recorded data for each workspace detailing whether it is occupied, the number of people, and any activities and technologies.
Notes are used for detailing any data that cannot be otherwise captured. For example the reason no data could be recorded for a workspace such as it being inaccessible.
Workspaces are where employees work. There may be computers or other electronic devices present, and contain one or more seats.
Each seat in a workspace is a place an employee can work. A cubicle might contain one seat, while a meeting room might contain ten or more. The seat count is based on how many seats are available on each floor/ building overall.
Maximum capacity refers to the desk population that could be accommodated in a building within legislative planning constraints dictated by toilet numbers, building services and fire egress.
Peak occupancy is the highest number of people in the building during the duration of the study. It usually includes staff and visitors at desks, in offices, in meeting rooms, and any other workspace types defined by the study. Some consultants may refer to peak desk occupancy only.
Floor plans are scaled diagrams of a room or building viewed from above. The floor plan may depict an entire building or one floor of a building. It may also include furniture, appliances, or anything else necessary to the purpose of the particular floor plan. Workspace observation points are allocated to the floor plans on the web app and published on the mobile app for observers to follow on their tours.
Updated on: 08/03/2022